Working With Gross Lease Occupancy Information

Enter a worth that defines an area meaning, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type

Select the base area type for a record. The system will use the accumulation of GLOA and GLA changes to the base area type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location modification 1-5)

Enter user-defined codes from UDC table 15/AR that define changes to the base area type for gross leaseable occupied location (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable area change 1-5)

Enter user-defined codes from UDC table 15/AR that specifies changes to the base area type for gross leaseable location (GLA).

Program ID

The system displays among the following values:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system added the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This section offers an overview of the Gross Lease Occupancy Refresh program (R15141) and goes over how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing alternatives for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to calculate gross lease occupied area (GLOA) and gross leasable area (GLA) for all systems in a structure or residential or commercial property for a specific period. You can offer the info from the R15141 report to brokers who are seeking residential or commercial properties to rent and to proprietors who can offer the details to potential renters.

When you run the R15141 program, the system:

- Uses the dates entered in the processing choices to figure out the time period, based on the lease dates, for which the estimations use.

- Retrieves the GLOA value from the Lease Master Detail table (F15017).

- Retrieves the GLA worth from the Area Master table (F1514).

- Retrieves GLOA and GLA change worths from the Area Master table (F1514).

Processing choices allow you to specify how the system carries out the estimations, along with whether the estimations must be performed for all lease statuses and lease types. You can also run the program for particular structure (company unit) classification codes to figure out occupancy for a group of structures (for example, the occupancy on A-rated residential or commercial properties).

You can run and store numerous versions of the R15141 program. For circumstances, you can run the program using location worths from the first of the month and then run the program again utilizing area values from the end of the month. You can also run the R15141 program to acquire GLA and GLOA results for a specified location definition to ensure a more precise denominator computation for share element denominator and tenant exemption guideline estimations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA adjustment area types specified in Area Definitions table (F15142) will be utilized to adjust the worths for GLOA and GLA that are occupied in the F15141 table.

Note. You need to run the Gross Lease Occupancy Refresh program (R15141) for cost participation when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) due to the fact that these programs obtain worths from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing choices enable you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the beginning date or the ending date that the system uses to calculate gross leasable areas (GLA) and gross lease inhabited areas (GLOA), based on the lease date.

3. Gross Lease Area Calculation Method

Specify a calculation approach from UDC table 15/OM that determines the occupied area for a system. Values are:

1: Select area values as of the very first day of the month.

2: Select area worths since the last day of the month.

3: Select area worths since the 15th day of the month.

4: Select a typical location for the month. (Average = Total occupied area/ Days in the month.)

4. Refresh Action

Specify which actions take place when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and revitalize (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based on the worth in the Deletion Method processing alternative. The system will then re-calculate occupancy.

1: Delete only. The procedure will end after the system erases records from F15141.

Note. If you enter 1 in the Deletion Method processing choice, you need to still get in a calculation method and location meaning to determine the records the systems picks for deletion.

5. Deletion Method

Specify how records are chosen for deletion from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on data choice, date range, calculation approach, and area definition values in the processing alternatives.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the area meaning to use to calculate the occupied area for an unit.

The base area type is used to calculate unadjusted area values for GLOA and GLA. If you go into adjustment location types for GLOA and GLA, the system will use those area totals up to the unadjusted location values for GLOA and GLA.

7. Include Committed as Occupied

Specify whether an unit is occupied or uninhabited for the time duration from the commitment date to the lease start date. Values are:

Blank: The unit is vacant.

1: The system is inhabited.

Lease Status

Specify which rents to choose for processing based upon the lease status; use this processing option in combination with the Lease Status 1 through Lease Status 10 processing options. Values are:

Blank: Process all leases for all lease statuses.

1: Select.

2: Omit. The system processes leases for all other lease statuses.

2. Lease Status 1 through 11. Lease Status 10

Specify user-defined codes from UDC table 15/LS that determine a lease status for the system to use when choosing leades for processing; use this processing choice in conjunction with the Select/Omit Flag processing option.

12. Include Blank Lease Statuses in Select/Omit List

Specify whether to include leases with a blank lease status in the select/omit list. Values are:

1. Select/Omit Flag

Specify which leases to pick for processing based upon the lease type; use this processing choice in combination with the Lease Type 1 through Lease Type 10 processing alternatives. Values are:

Blank: Select all lease types.

S: Select.

O: Omit.

2. Lease Type 1 through 11. Lease Type 10

Specify the lease types to choose or leave out based upon the worth specified in the Select/Omit Flag processing alternative.

12. Include Blank Lease Types in Select/Omit list

Specify whether to consist of leases with a blank lease key in the select/omit list. Values are:

Blank: Do not consist of.

1: Include.

1. Print Edit Report

Specify whether to and what kind of report the system prints. Values are:

Blank: Do not print a report.

1: Print all records that are upgraded to the F15141 table.

2: Print records with warning messages only.

Revising Gross Lease Occupancy Information

This section supplies an overview of gross lease occupancy info and goes over how to revise gross lease occupancy info.

Understanding Gross Lease Occupancy Information

After you generate occupancy information by running the Gross Lease Occupancy Refresh program (R15141), you can use the Gross Lease Occupancy Information program (P151410) to evaluate the occupancy data. The outcomes of the R15141 program reflect the adjustments to GLOA and GLA based upon the location meaning.

On the Deal with GLOA form, you can choose records to examine by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and then sum up the displayed records by residential or commercial property, structure, or unit. By allowing several alternatives, you can display GLOA (gross lease inhabited area), GLA (gross leasable location), and occupancy percentages. You can likewise choose the overalls that appear. The system displays 12 months of occupancy details for the specified start date.

If you summarize records by system, you can modify the GLA or GLOA amounts as required, and then lock the values to prevent them from being upgraded in the future. The system provides 2 lock fields so that you can lock GLA, GLOA, or both. When you revise any details, including lock flags, the system updates the Gross Lease Occupied Areas table (F15141).

Forms Used to Revise Gross Lease Occupancy Information

Form Name

FormID